The Production Process

The Production Process
After a completed manuscript has been reviewed and accepted for publication, the acquisitions team at Health Administration Press (HAP) transfers the manuscript and all related materials to the production team. This transfer takes place during a transmittal meeting, which is attended by the project manager, the publisher, and representatives from acquisitions, production, and marketing. At this meeting, the group discusses the special needs of the manuscript and the tentative production schedule.

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The Project Manager
When a manuscript is transmitted from acquisitions to production, a member of the production team is assigned to act as the project manager. The project manager sees the project through the production process from manuscript to completed book and serves as your main contact throughout the process. The project manager reviews the manuscript to determine its editorial and production needs, supervises the copyediting, proofreading, typesetting, and printing of the project, and monitors the schedule for each task while keeping you informed of the status of your project.

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After the project manager has thoroughly reviewed the manuscript, he or she will either begin copyediting the manuscript or assign the project to one of our talented copyeditors. The copyeditor will read the manuscript closely, mark errors in grammar and punctuation, and make sure that all text conforms to HAP's house style. He or she will fine tune the writing and ensure clarity of expression. The copyeditor is also responsible for checking cross-references to tables and figures, styling bibliographic references, and confirming consistent use of numbers, abbreviations, and so forth.

The copyeditor's job is to make sure that all copy is complete and that the information provided in tables and figures agrees with what is presented in the text; the author is responsible for ensuring that the information in the text is accurate. If the copyeditor has a question regarding the accuracy of the text, he or she will ask you to confirm that the information is correct.

When the copyediting is complete, the copyeditor's work is reviewed, and the project manager will send the copyedited manuscript to you for approval and to make any necessary additional changes. We typically ask that authors review the manuscript, answer queries, and provide any missing information within two to three weeks. It is important that any substantial changes that need to be made to the manuscript occur at this point, before typesetting begins. After the manuscript has been typeset, changes are expensive and the cost for extensive changes may be deducted from your royalties.

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Page Proofs
After the manuscript has been copyedited and your review changes incorporated, the pages are sent to a typesetter for page composition. The typesetter lays out the type and other elements on the page, renders the tables and/or figures, and provides page proofs in a process that generally takes three to five weeks depending on the size of the book. The page proofs show all elements (text, tables, figures, etc.) exactly how they will appear in the final book.

When the project manager receives the page proofs, copies are sent to you and a proofreader. The project manager also keeps one set of proofs to review. You will be given two to three weeks to review them.

The page proof stage is the final stage during which changes can be made to the text. However, changes are expensive at this stage, so limit yourself to making only the necessary changes. It is advised that you closely review every page at this stage. If any queries were missed at the copyediting stage, you will also be asked to answer them on the page proofs.

Costs for alterations that add up to more than 5 percent of the final typesetting costs may be charged to your royalties. Any change made by you to the page proofs that differs from what appears in the original manuscript is considered to be an alteration. For example, if the manuscript states, "the average salary of a hospital administrator is $30,000," and the typesetter incorrectly set the number as $40,000, the correction would not be considered an author alteration. However, if the original manuscript stated $30,000 and you realize at the page proof stage that the actual amount is $40,000, the correction will be considered an alteration. Heavy changes at this stage also increase the risk of introducing new typographical errors into the text and can affect the publication date.

When all parties have reviewed the manuscript, the project manager transfers all corrections onto one set of page proofs and sends them back to the typesetter. The typesetter makes these last changes and provides the project manager with the final product that will be used for indexing (when applicable) and printing. Generally, the final proofing takes two to four weeks, and printing takes four to eight weeks.

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Book Design
We work with several creative and talented text and cover designers. We use interior designs that are simple, uncluttered, and easy to read. Our marketing staff works with the project manager and designer to create a dignified, visually appealing cover appropriate to the audience and content of the book. You will see the final cover design prior to the book going to print.

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Authors are financially responsible for providing an index for their books. However, given the time restrictions in creating an index from final typeset pages, we recommend letting HAP hire one of our professional indexers to create a thorough, useful index. The expense for the indexer will be deducted from your royalty payment.

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