AND SUBMITTING YOUR FINAL MANUSCRIPT
prepare the final draft of your manuscript, please feel free to contact
your acquisitions editor for help. We are aware that the writing process
can be daunting (and sometimes lonely), and we are always happy to answer
questions, give advice, or just lend a little moral support.
Click here for a printer friendly version.
When submitting your manuscript, it is important that you provide a
printed version of the figures and tables in addition to sending the electronic file of the entire manuscript, figures, and tables via e-mail.
In addition, we request that manuscripts meet the following guidelines:
space text and leave at least 1½'' margins on each side of
- Be sure
that consecutive page numbers appear on each page, using the following
numbering scheme: 1-1 for page one of Chapter 1, 3-10 for page 10
of Chapter 3, etc.
a cover page with the full title of the work and all authors' full
names as they should appear on the cover of the book.
- Include a Table of Contents.The Table of
Contents should list part titles, chapter titles, appendices, etc.,
in the order in which they will appear in the book.
all frontmatter (e.g., Dedication, Foreword, Preface,
Acknowledgments, Introduction) and backmatter (e.g., Appendices, Notes,
Glossary, About the Author) that you plan to include.
- About the Author is required.
It is not
necessary to include any type of design elements or formatting in your
text. In fact, it will be easier for the copyeditor if you use only
one type and size (preferably 12-point type) of font. Do, however, format
headings consistently so that we can differentiate between first-level
heads (or A-level heads) and second-level heads (or B-level heads).
You may use the guide that follows:
IS A FIRST-LEVEL HEAD
Is a Second-Level Head
is a third-level head
schemes are acceptable as long as they clearly differentiate the various
levels of heads and they are used consistently throughout the manuscript.
Please avoid using more than three levels of heads, and use simple formatting.
Either e-mail the electronic files (preferred) or send a CD or disk.
If you have been asked to send a hard copy version, the electronic files
must match the hard copy version of your manuscript.
If you encounter problems producing an electronic version of your manuscript,
please contact your acquisitions editor.
Figures and Tables
Your manuscript should be accompanied by all line drawings, black-and-white photographs, tables and charts.
This includes all illustrations created by you, those that were created by a hired artist, and those
that are being used from an outside source. The illustrations should
also include a title, notes, and a source line if the illustrations
are being used with permission from another source. (See Obtaining
Permissions and Releases for more information on obtaining permission
to use illustrations from other sources.)
In a finished book, all illustrations will have a consistent style and
use the same fonts. This will be done by the typesetter, who will often
re-create any line drawings, tables, and so forth, that you provide
in order to achieve that uniformity. For this reason, please do not
create elaborate illustrations using a computer graphics program. Also,
do not submit graphics in four-color format. If your table or figure
uses colors other than black and the meaning of it depends on the color
differentiation, please redo your graphics to distinguish elements without
using different colors (e.g., using different shades of black, using
different patterns such as dots versus dashes, etc.).
When preparing tables and figures for your manuscript, please follow
1. Submit a hard copy of
each table and figure, one per page.
tables and figures separately within each chapter, and include the chapter
number in the designation. For example, Figure 2 in Chapter 1 would
be designated as Figure 1.2, and Table 5 in Chapter 3 would be Table
table and figure should have a title. For example,
1.2 Comparison of Age to Height
Table 3.5 Average Age of Surgery Patients, by Year
notes should be typed below the body of the figure or table. Any general
notes referring to the entire table or figure should appear first. Notes
corresponding to specific parts of the table or figure should be identified
with superscript italic letters beginning with a in each table
or figure. In a table that consists only of words or that includes equations,
the following superscript symbols should be used in the following order
to avoid confusion:
§ (section mark)
of data or other information used in tables and figures should be typed
below the table or figure starting with the word Source(s). Please
include all publication information for that source, including original
author, book or journal name, volume/issue/page numbers if a journal
article, and city of publication and publisher if a book. If the material
is being adapted or reprinted from another source, permission statements
(credit lines) for the material should be given after the word Source(s).
See Obtaining Permissions and Releases.
When sending graphic images:
- If the graphic
has been converted from another program (such as PowerPoint), please provide the
original files. Acceptable formats of pictures are tif,eps, jpg, or pdf file.
- The resolution MUST be a
minimum of 300dpi at 100% size (standard for printing) for any images that we are not
redrawing. This includes cartoons, maps, drawings and photographs.
- We cannot use original
artwork that has been cut and pasted from the Internet. With permission from the copyright
holder, we may be able to redraw tables or drawings. Consult your acquisitions editor if
you are unsure.
- Screen shots are strongly
discouraged as they do not reproduce well in print.
- If you are submitting line graphs
that will need to be redrawn, please provide plot points so that we can recreate them accurately.
- If you are unsure about how to submit
a graphic, please call your acquisions editor; they will be able to put you in touch with our graphics
expert for assistance.
- Graphic images will print in black
and white so please take this into consideration when sending artwork (color photographs and some
cartoons and other drawings don't always reproduce well in B/W).
To create a good halftone reproduction in a book, it is necessary to
start with an original photograph, preferably a high-contrast black-and-white
print. Color photos do not reproduce well in black and white and are
therefore discouraged. Tearsheets (pages torn out of publications) from
newspapers or others sources will not be accepted.
When submitting photographs, please do not use paper clips or write
on the front or back of the photo, as any indentations or creases will
show up on the reproduction. Attach a self-adhesive note to the back
of the photo for identification. (Type or write on the label before
affixing it to the artwork.) If there are special cropping instructions,
please use a photocopy of the photograph to show crop marks.
of Previous Editions
If you are preparing a new edition of a previously published work, obtain
the electronic files from HAP or your previous publisher. These files
must contain the final version of the previous edition of the text.
You can make your revisions directly to the existing files and then
print the pages as you would an original manuscript. This is the most
desirable way of producing a revision manuscript because it eliminates
the need for extensive rekeying of information. Check with your acquisitions
editor to see if we can help you acquire the electronic file of the
final version of the previous edition.
Regardless of how you produce your revised manuscript, remember to include
tearsheets (pages from the previous edition copied onto 8½''
× 11'' paper) or photocopies of all illustrations from the previous
edition that you want to appear in the new edition. Mark any changes
to the illustrations on the tearsheet.
After your manuscript has been accepted for publication, the Health
Administration Press editorial staff will edit your manuscript for clarity
and consistency. To facilitate the editorial process, we ask that your
original manuscript adhere as closely as possible to our editorial guidelines.
The guidelines provided below outline some of the most important areas
of style. We follow The Chicago Manual of Style, 15th edition;
you can refer to that manual for further elaboration on points of style.
Spell out the full name of an organization or other term the first time
it is used in the text, and include the abbreviation or acronym in parentheses.
The abbreviation may then be used alone in subsequent occurrences; however,
avoid beginning sentences with an acronym.
Please use language and phrasing that respects and accurately represents
the population you are discussing. Avoid words and examples that may
encourage readers to make false assumptions based on religion, race,
Please do not use software or application programs that automatically
generate your references or endnotes from Web-based reference sources.
This software is often not compatible with our typesetting processes,
and editing, updating, or otherwise adjusting the contents of the references
is very difficult and can result in lost content.
For attributing information from other sources, we require author-date
citations in text and a complete list of the accompanying references
at the end of each chapter.
The reference list should include only the works cited in the chapter.
If you wish to include sources other than those cited in the text, they
should be listed separately as "Further Readings."
If notes to the text are necessary, please use endnotes rather than
footnotes. Notes should be kept to a minimum and numbered consecutively
within each chapter, with the list of notes appearing at the end of
When preparing your author-date citations, numbered endnotes, and reference
lists, please include all the publication information and follow the
style shown in the Reference/Citation Guidelines.
Please do not embed your references or endnotes electronically as comments/footnotes
within the text.
OF FIRST-EDITION MANUSCRIPTS
When you submit the completed manuscript for a first-edition textbook,
we will send it to peer reviewers. We will choose reviewers who are
experts in a related field of interest. We ask these reviewers to analyze
the manuscript for accuracy of data, any omission of relevant information,
and general strengths and weaknesses of the manuscript. When the reviews
are complete (the process takes from six to eight weeks), we will recommend
revisions based on the reviewers' suggestions. At that time, we will
work out a time frame for receiving your revised manuscript, usually
within a month or so. Once the revisions are completed, your manuscript
will move to the production stage of the publishing process.
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